Marcus Chen8h ago
We've had three intro meetings this week. Suggesting we narrow to two for proposal stage — the city council and the climate justice coalition. Thoughts?
DecideImmutable record
Migrate primary email to a privacy-first provider
Lifecycle
1
Draft2
Discussion3
Voting4
Decided5
BroadcastContext
Current provider's terms changed in January 2026 to permit content scanning for ad personalization. This conflicts with our donor confidentiality commitments and our policy on member data.
Decision
Migrate the org to Proton Mail Business by end of Q2. Phase one is leadership; phase two is full org with a 4-week overlap.
Action
Marcus runs vendor RFP and security review (due March 14). Asha designs the broadcast-out comms. Tomás coordinates the calendar/contacts export plan.
Discussion· 7 messagesOpen full thread
Sarah Lawson7h ago
Strong agree on the council. Can you share the brief from Tuesday's call before we commit?
Jody Williams5h ago
Briefing attached. The coalition wants a 6-month commitment minimum which is tight given our Q2 capacity.
Action items· 0 of 3 done
Run vendor RFP and security review
Design the broadcast-out comms
Coordinate calendar/contacts export plan
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